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COVID-19 Help for Employers

Employers have had to respond rapidly to the unprecedented COVID-19 pandemic putting new business continuity plans in place. We’ve heard from a number of clients who need assistance with payroll services or have questions about other HR and payroll processes.

We hope this resource page will help.

 

Payroll Service Assistance

Online Pay Statements

If the pandemic is preventing you from delivering pay information to your employees, CIC Plus can help. Our Online Pay Statement service can give your employees ready access to their pay information, and pay statement formats can be customized to meet your specific requirements. Contact us to learn more.

Payroll Check Printing

For employers who need immediate help processing payroll checks for your workforce, one of CIC Plus’s valued partners is here to help. Efficient Document Solutions (EDS) is prepared to offer turnkey payroll check printing to meet your pending payroll deadlines. EDS has over 10 years of experience offering full-service payroll check printing from a highly secure environment.

To learn more about EDS services, contact Don McKevitt by email or at 847.272.4442.

 

July 18

ICE further extends flexibility of I-9 compliance rules

Due to the ongoing precautions around COVID-19, U.S. Immigration and Customs Enforcement (ICE) announced an extension of the flexibilities in rules supporting Form I-9 compliance. The new extension of the policy now expires on August 19, 2020.

Earlier this year, the Department of Homeland Security implemented precautions for employers to defer the physical presence requirements associated with the Employment Eligibility Verification (Form I-9) under section 274A of the Immigration and Nationality Act.

It’s important for employers to know that this temporary process “only applies to employers and workplaces that are operating remotely. If there are employees physically present at a work location, no exceptions are being implemented for in-person verification of identity and employment eligibility documentation for Form I-9.”

If employers determine they fit the criteria for employing the temporary provisions, there are two recommended steps they should take to remain compliant during these troubling times:

  1. Document their remote onboarding policy, inclusive of the temporary provisions for Section 2 document verification.
  2. Document a process and establish a mechanism for tracking the Forms I-9 completed under the temporary provisions.

View the original guidance from ICE, including eligibility requirements to verify your compliance with the requirements.

 

July 8

IRS and Treasury issue guidance on reporting COVID-19 related information on Form W-2

The Internal Revenue Service and Treasury Department provided guidance to employers in Notice 2020-54 requiring them to report qualified sick and family leave wages paid to employees under the Families First Coronavirus Response Act on Form W-2.

Employers will be able to report the information on Form W-2, Box 14, or in a statement provided with the W-2.

CIC Plus is currently assessing the new requirement in preparation for the upcoming tax season and will provide guidance for clients in the near future.

 

May 5

Our Partners are also Here to Help

During this unprecedented time, the CIC Plus partner network is listening to their clients’ challenges and doing what they can to respond. Here is a summary of how our partners are bringing some critical relief to employers and employees in need.

ServiceNow is putting technology to work during the COVID-19 pandemic with workflow apps and resources to accelerate your crisis response. Learn more.

Workday is rising to the challenge of COVID-19. See how they’re responding to the crisis and helping customers navigate this ever-changing environment. Learn more.

Corporate Cost Control is providing expert guidance on the CARES Act, Tax Credits, and other employer impacts related to COVID-19. Learn more.

Tax Credit Co. is helping companies navigate the Employee Retention Tax Credit. Learn More.

Cornerstone OnDemand is launching a free online public learning platform where employees can access essential training anytime, anywhere. Learn More.

OneSource Virtual is helping companies get the most out of their Workday application as they focus on helping their employees adjust to this new normal. Learn More.

Collaborative Solutions is hosting a weekly Q&A series to answer questions related to COVID-19 and its impact on organizations’ Workday configuration and processes. Learn More.

 

March 21

IRS Extends Filing Deadline and Federal Tax Payments to July 15

The Treasury Department and Internal Revenue Service announced that the federal income tax filing due date is automatically extended from April 15, 2020, to July 15, 2020. Taxpayers can also defer federal income tax payments due on April 15, 2020, to July 15, 2020, without penalties and interest, regardless of the amount owed. This deferment applies to all taxpayers, including individuals, trusts and estates, corporations and other non-corporate tax filers as well as those who pay self-employment tax.

Learn More

The following states have extended income tax filing deadlines:

AL, AK, AZ, CA, CO, CT, DC, DE, GA, HI, IA, ID, IN, MD, MN, MO, MT, NE, NY, ND, NM, OR, PA, RI, SC, UT, VA, VT, WI Stay current on the latest state tax filing developments

 

March 21

E-Verify Extends Timeframe to Resolve Tentative Nonconfirmations

E-Verify is extending the timeframe to take action to resolve Social Security Administration (SSA) Tentative Nonconfirmations (TNCs) due to SSA office closures to the public.

Employers are still required to create cases for their new hires within three business days from the date of hire.

Learn More

 

March 20, 2020

In-Person Form I-9 Section 2 Document Review deferred by DHS for Workplaces Operating Remotely

On March 20, the Department of Homeland Security (DHS) announced it is deferring the requirement for employers to review Form I-9 documents in person, under certain conditions, related to COVID-19. The full release can be found here.

It is important to note that the release from USCIS stipulates that this temporary process “only applies to employers and workplaces that are operating remotely. If there are employees physically present at a work location, no exceptions are being implemented at this time for in-person verification of identity and employment eligibility documentation for Form I-9, Employment Eligibility Verification.”

Organizations should work with their onboarding, HR and legal counsel to determine whether they fit this category or may be considered one of the handful of other case-by-case scenarios. If not, the in-person Section 2 document review still applies for any new hire.

If organizations determine they fit the criteria for employing the temporary provisions, there are two recommended steps they should take in order to remain compliant during these troubling times:

  1. Document their remote onboarding policy, inclusive of the temporary provisions for Section 2 document verification.
  2. Document a process and establish a mechanism for tracking the Forms I-9 completed under the temporary provisions.