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Compliance Corner: I-9 Verification During the Pandemic

Once again, the U.S. Department of Homeland Security (DHS) has extended its policy that provides employers with flexibility in meeting certain Form I-9 Employment Verification requirements. This new extension to the policy that was initially announced in March 2020 extends through the New Year to January 31, 2021. The policy grants employers reprieve from having to review the employee’s identity and employment authorization documents in the employee’s physical presence, IF the employee is taking physical proximity precautions due to COVID-19. Under these circumstances, employers must inspect the Section 2 documents remotely (e.g., via video, fax, email, etc.) and obtain, inspect, and retain copies of the documents within three business days for purposes of completing Section 2.

However, it is important to note that once normal, in-person operations resume, all employees who were onboarded using remote verification (as described above), must report to their employer within three business days for in-person verification.

This delayed, in-person follow-up requirement may prove to be difficult for some employers due to the lack of access to authorized representatives that can easily help these employees fulfill the in-person verification process. The CIC Plus I-9 Management solution is perfectly positioned to help these employers navigate this challenge through the use of our Remote I-9 network. The CIC Plus I-9 Management Remote I-9 Network enables a seamless process allowing an authorized agent to verify employment eligibility remotely on behalf of a client by using a secure Authorized Representative (AR) site that integrates with Paperless Employee. For more information or any questions, please contact us.